Privacy Statement

The European CIO Association, situated at 221 rue de la Loi, 1040 Brussels, Belgium, is responsible for the processing of personal data as presented in this privacy statement.

Contact information

European CIO Association
Rue de la Loi 221
1040 Brussels
Belgium

In case of questions or remarks about this privacy statement, you can contact Jérôme Fourmont. You can reach him at contact@eurocio.org.

Personal data which we process

The European CIO Association processes your personal data when you make use of our services and/or in case you provide your personal data to us yourself. This only applies to persons who get access to our services in our secured environment. Personal data which is sent to us by using the contact form will be deleted as soon as the question is answered/request is executed.

Below you will find an overview of the personal data we process in our secured environment:

  • First- and last name, insertion, including initials.
  • Phone number and/or mobile number.
  • Business e-mail address, sometimes a temporary private e-mail address.
  • Other personal data which you provide actively, like sharing a profile on this website, in correspondence or by telephone.
  • Data about your click behaviour on our mailings and questionnaires.
  • Activity on the online community and participation to events.

Special and/or sensitive personal data which we process

We save profile photos on our secured environment. The profile photo is not obligatory to make use of our online services.

Purposes and basis for processing personal data

The European CIO Association processes your personal data for the following purposes:

  • To finish an invoice of a member organization.
  • To send our newsletter and/or messages who keep you updated on the activities in our association.
  • To inform you about the changes in our services and products.
  • To be able to call or e-mail you, when this is necessary to execute our services.
  • To get into contact with other participants of our association.

All purposes are based on the legal basis of consent. The person involved has freely given their consent for processing his/her personal data for one or more of the purposes above. Consent is given by the person involved by filling in our registration form and giving permission for the processing of personal data. Data of the person involved can be edited/deleted by sending a written request from the business e-mail address of the person involved to contact@eurocio.org.

Automated decision-making

The European CIO Association does not make decisions which can have (severe) consequences for people based on automated decision-making. This means we do not make decisions which are made by computer programs or –systems, without the intervention of a person (for example an employee of the European CIO Association).

How long do we hold on to personal data

The European CIO Association saves your personal data not longer than strictly necessary to realize the purposes the personal data was collected for. We handle the following time limit for storage for personal data we process in our secured environment:

Your personal data is saved until the end of the calendar year after the year in which you have stopped being part of the network or in which the membership of your organization is terminated.

Example: if you terminate your membership on June 7th, 2018. We will delete your personal data on January 1st, 2020.

Sharing of personal data with third parties

The European CIO Association shares personal data with third parties only when it is necessary for executing our services or to fulfil a legal obligation. The European CIO Association will never sell personal data to third parties. To be able to offer our services, the European CIO Association makes use of services from third parties, who process the data for which the European CIO Association is responsible. With these suppliers, the European CIO Association has set up data processing agreements.

Cookies, or similar techniques, which we use

The European CIO Association website uses Google Analytics and Google Recaptcha tools that may compute personal data.

The European CIO Association only uses functional and analytical cookies, which don’t violate your privacy. A cookie is a small text file which is saved on your computer, tablet or smartphone when you first visit our website. The cookies we use are necessary for the technical operation of our website and your user convenience. They make sure the website is working properly and store for example your preferences and are not traceble to your personal data. Also, it gives us the opportunity to optimize our website. Our “GDPR” plug-in provides any user the ability to accept formerly or refuse the usage of cookies on our European CIO Association website.

Google Analytics is a service which transmits traffic data to Google servers in the United States. Google Analytics does not identify users or associate your IP address with any other data held by Google. We use reports provided by Google Analytics to help us understand website traffic and webpage usage. You may choose to disable this service.

Google Recaptcha is used to help avoid being spammed by robots and should this tool have to send data to Google servers, data are anonymized.

European CIO Association does not use social media share buttons. Videos can be published by the European CIO Association on YouTube.com. If you play the video content on this channel, you will leave the website of the European CIO Association and our privacy statement will no longer be valid.

You can unsubscribe yourself from cookies by setting up your internet browser in a way that it does not save cookies anymore. Besides you can also delete all information that is saved earlier through the settings of your browser.

You may change your settings at any time, visiting this page. Your choices will not impact your visit. (note: these settings will only apply to the browser and device you are currently using).

Access, rectify or erase data

You have the right to access, rectify or erase your personal data. Besides you also have the right to withdraw your permission for processing your data, to object against the processing of your personal data by our organization and to apply for data portability. This means you can request us to send your personal data (that we have in our possession) through a computer file to you or somebody else, or to an organization of your choice.

Do you wish to use your right to object and/or to data portability, or do you have any other questions/remarks about the processing of your data, please send a specific request to contact@eurocio.org.

When this request is sent to us by e-mail from a known business e-mail address to us, we will assume that you did the request. Do you wish to send the request by regular mail, we need to make sure that the request is done by you. In that case, we ask you to add a copy of your identity card. Make sure you make a copy which does not show your passport photo, machine readable zone (set of numbers at the bottom of the passport), passport number and citizen service number. This is to protect your privacy. The European CIO Association will respond to your request as soon as possible, but in any case within two weeks.

The European CIO Association also points out that you have the possibility to file a complaint with the Data Protection Authority. But we would much rather receive your questions and suggestions for improvement directly from you.

How we protect personal data

The European CIO Association takes the protection of your personal data very seriously and takes appropriate measures to prevent the abuse, the loss, unauthorized access, unwanted publication and unauthorized change of this data. If you get the idea that your personal data is not secured properly, or that there are signs of abuse, please contact us via contact@eurocio.org.

CNIL registration In accordance with the French law passed on 6th January 1978 relative to information technology, digital data and civil liberties, and with article 43 of the modified law passed on the 30th September 1986, this site has been declared to the Commission Nationale Informatique et Libertés (CNIL), and the Chief State Prosecutor of the Paris law-courts.

Personal data which you give out on the www.eurocio.org website is dealt with by EuroCIO in accordance with the law passed on the 6th January 1978. EuroCIO may use the data to improve the quality of services on offer and to respond to questions that you send by e-mail.

In accordance with the law, you have the right to access and modify the personal data that concerns you. You may do so by writing to us at the following address: EuroCIO, 221 rue de la Loi, 1040 Brussels, Belgium.

Reproduction rights and restrictions Content put online by EuroCIO, both text and data, is the intellectual property of EuroCIO, as are the all logos, illustrations and items of graphic design, except where expressly stated otherwise. EuroCIO asserts its rights of intellectual property over all elements featured on the site.

The use or reproduction of all or part of the content requires prior written permission from EuroCIO or that of the person who is responsible for the content, whose personal details can be provided by EuroCIO upon request.

Any full or partial representation of the site and its content, regardless of the means by which this is achieved, without the prior approval of EuroCIO, is prohibited, and the counterfeit reproduction will be sanctioned in accordance with articles L335-2 and those that follow in the French Intellectual Property laws.

Credits The website eurocio.org was designed and created by Agence 148, digital communication agency.